Secure Documentation Recording

Secure Documentation Recording

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The safety of all clinical trial documents and subject medical data is paramount. We understand that it is imperative to keep all information safe and secure. All documents are handled and stored within secure in cloud storage providers that are IRAP/ASD certified. IT and cyber security checks are performed monthly and reviewed annually. All staff have unique passwords and access only relevant to their direct role. Secure disposal of confidential documentation is ensured.

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We keep a thorough record of all clinical home care visits and specific study training records. The use of a secure electronic database ensures secure communication of any documents or information required during or after an active clinical trial study. Study documents are securely transported promptly to the site, using traceable means. All aspects of our IT practices align with the Privacy and Data Protection Act 2014.

  • Secure Document storage
  • Documentation history recording
  • Distribution of secure documents
  • Secure Document Disposal

Secure Document storage

Thorough records are maintained including full information regarding the activities, observations and outcomes of each visit, including study specific information regarding the relevant clinical trial study. Organisation and chronicling ensure documents are clearly stored and easily retrieved when required.

Documentation history recording

Historical documents are electronically stored as required by study protocol for an extended period after the study is closed out. Access is therefore readily available for any electronic documents as needed.

Distribution of secure documents

Study documents are required to be securely shared with all parties participating in trial activities. Sharing of documents takes place by the use of secure document links and/or secure encrypted emails. They may also be shared from within secure cloud based applications.

Several clinical trial studies facilitate the use of online e-source platforms for the recording, sharing and storage of data between all involved parties. Health Predictions Pharma facilitates this with the Investigator site, nursing and medical personnel and other clinical trial partners.

Secure Document Disposal

All secure disposal method applies to all hard and soft copy documentation and hardware devices. All hard copy documents are shredded on site and complete deletion of online files are performed by an approved sanitised method approved by our IT department. Electronic e-waste is securely destroyed by a certified provider. Our security systems are a priority and monitored and reviewed regularly.

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We provide meticulous setup, execution and management of all services necessary for an accurate and successful trial in the clinic or home.

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